Fiscal Menu

The Fiscal menu includes those items that have to do with financial issues, including client accounting, claims, payment tracking, and banking.

The Menu Items

Click on a menu item below to jump to the explanation of that item. Click the arrow to return to this screen. For those items in the chart that are hyperlinks, click them to jump to a full explanation of the process.

The following is a brief description of what the Fiscal menu provides:

1) Calculate Visits Left (UTP Due)	Allows you to display a listing of open clients with how many visits have been authorized, when the authorizaition expires, and how many visits are left on the authorization. The report is sorted in such a way as to make priority authorization needs easy to spot.
2) Insurance Payment Maintenance	Displays a listing of claims (electronic or paper) that have not yet been paid, and gives you a text box to input the checks that have come in, listed by session date, so you can easily track claims that have been outstanding too long. Gives helpful information that allows calling insurance companies to do the research easy.
3) Count of Unpaid Sessions	Another research aid that gives you a count, sorted by client, of all of the sessions per client that have not yet been paid. A high volume of unpaid claims could indicate a problem with submissions, so this is just another way of determining which insurance companies would be the most beneificial to call with limited free time.
4) Clients Needing Insurance Verification	Gives you a listing of clients who have not yet had their insurance information verified with the insurance company. Also provides client and insurance information that makes it easy to make the calls from this page without having to flip around to different pages to get the information you need.
5) Verify / Delete Pending Eclaims	Gives you a listing of clients who have electronic claims ready to be submitted to the clearinghouse. From this listing, you can verify pertinent information and delete claims or services you feel are not yet ready to go.
6) Transfer Pending EClaims to Excel	Sends the claims that are ready to be sent to the clearinghouse to the Excel spreadsheet in your C:\My Documents\CILe EClaims\ folder. Once you have created this file, you can sign on to the clearinghouse and upload the file for processing.
7) Sessions with No Claims Submitted	Gives you a listing of those kept sessions notes for which no claim has been generated (either electronically or on paper) but should have been. This will generally only have sessions listed if, for some reason, you have unchecked the "submit claims electronically" checkbox on the Fiscal Face sheet, but that "Submit Claims" checkbox is checked. If, for instance, you always want to produce a claim on paper for a particular client, they will not have an electronic claim generated when you do their session note, so they will show up on this listing until you do the paper claim.
8) Show Electronic Claims Submitted	This is the history of all of the electronic claims that have been transmitted to the clearinghouse, sorted by client name.
9) Income Report Summary	This is your income report for the IRS. This shows any money that came in during that year, listed by date of the session. Since some sessions do not get paid for until after the new year, there will be income reported in the later months of the prior year, but the actual money arrived in the year of the report.
10) Income Report Detail	Same as the Income Report Summary, except that the actual day of the session is listed under the month heading.
11) Outstanding Debits / Credits	Lists the client who either owe you money and how much, or to whom you owe money and how much. Sorted by debit or credit dollar amount, so priories of dealing with it can be easily established.
12) Copay This Week Maintenance	Allows you to view and edit all of the payments you've received from your clients throughout the prior week.
13) Copay This Week Report	Gives you a listing of all of the copays, coinsurances, or client fees that you have collected and documented this week. Does not include insurance payments, so you can double-check it against the money you have in your hand to ensure you haven't neglected to document what they've given you.
14) Copay by Dates Report	Same as the Copay This Week Report except it allows you to enter in a specific date range.
15) Deposits to be Done	Gives a complete listing of checks and cash received within a date range, and allows you to document that income as being "deposited" so you can keep track of what has and what hasn't been deposited. I use it to double-validate my incoming checks and cash, and then compare it to my deposit slip, so I can be 100% sure that I have documented all of my income. That way, I know that, if the two reconcile, I have not missed documenting something a client has given me, eliminating questions and conflicts. Each report has a "Tracking Number" assigned so the specific deposits can be tracked as to exactly when they were deposited. This report also calculates, in accordance with percentages you specify, how your income is to be distributed to a savings account (for accumulating taxes to be paid), a "joint" checking account (family bill-pay account), if desired, from which personal bills might be paid, and a personal checking account.
16) Find Missing Deposits	Provides another income double-check to allow you to see if there are any checks or cash received that, for some reason, have not yet been listed on the "deposits to be done" report.
17) Deposit Slip Input	Allows the input of the deposit after it has been done so that the "Tracking Number" from the deposit report can be compared to the total of the income documented on that tracking number on the "Deposit Reconciliation Report."
18) Deposit Reconciliation Report	Allows you to compare the dollar figure as specified on the deposit slip from the bank with the accumulated totals from the client's records. This is just another income verification report.